June 9, 2021

Community Association Management

Greater Nashville’s Most Neighborly Homeowner Association Management Company

A well-run homeowner association (HOA) can make all the difference in the world to the residents who live in a community. While most HOA boards are presided over by capable and knowledgeable residents, these board members are often overworked and lack the resources they need to run the community. This is where a homeowner association management company can come in, to take over anything from daily operations to surveying and financial management.

Westwood Management has proudly served Greater Nashville since 1988, earning a solid reputation for approachability and professionalism among our clients. Let us use our decades of experience to help you create the kind of community of which you are proud.

What is community association management? Community association management companies help boards of directors run their community associations.

What is Community Association Management?

Community association management companies, like Westwood Management, help boards of directors run their community associations. HOAs and condo associations can often benefit from working with a community association manager to:

  • Improve communication between the board of directors and residents
  • Stay on top of community maintenance and repairs
  • Manage finances and operations
  • Enforce common area rules
  • Provide contact information for vendors and contractors
  • Assist with risk management 

Homeowner association management companies can do as little or as much as a community requires – it’s entirely up to the community association to decide what services they need.

Community Association Management Services

Whether you only need occasional assistance with one or two aspects of community association management or you’d like us to take a larger role in the running of your community, we’re happy to help. Our team of homeowner association management experts can improve your association’s operational efficiency, reduce board members’ day-to-day activities, and enhance communication with residents.

Community Association Management Services. Facility Management - A major benefit to living in a community with an HOA is the community facilities available to residents. Financial Management - One of the primary responsibilities of a community association’s board is to manage the association’s budget efficiently. Service agreements - Our industry experience often allows us to negotiate better rates and contract terms on your behalf. Annual Reporting - Our expert CPAs will prepare thorough, accurate financial reports for local, state, and federal governments that you can stand behind. Property surveying and enforcement - Regular site surveys provide the opportunity to examine common areas and residences in the community.

Westwood Management, with more than 100 years combined experience in real estate and HOA management providing the greater Nashville area with a wide selection of community association management services.

Facility Management

A major benefit to living in a community with an HOA is the community facilities available to residents. We can handle every aspect of facility management, including but not limited to:

  • Inspecting amenities
  • Scheduling repairs and maintenance
  • Processing work orders
  • Maintaining reservation schedules for community spaces
  • Managing vendor contracts
  • Special events coordination
  • Brokering real estate deals
  • Managing HOAs

Enlisting the help of an HOA management company can help you keep your facilities in tip-top condition for your residents to enjoy, while staying compliant with your HOA’s governance.

Human, house, cars, fence.

Financial Management

One of the primary responsibilities of a community association’s board is to manage the association’s budget efficiently.

Effective financial management is crucial for the running of the community, of course. But day-to-day financial management will also determine how easy or stressful it is, so it’s essential to stay on top of it year-round.

Our team of CPAs can help you manage your HOA’s budget successfully through long- and short-term budget analysis.

Negotiating Contractor Service Agreements

As anyone who’s managed contractor service agreements will tell you, it can be a time-consuming process. Between chasing down contractors and negotiating fair rates, contractor management can take a lot of time and energy away from the day-to-day running of your community if you try to do it all yourself.

Our team can take contractor service agreements off your plate so your board has one less thing to worry about. Our industry experience often allows us to negotiate better rates and contract terms on your behalf, as well as access our extensive list of qualified contractor contacts.

Annual Reporting

Many HOA boards understandably dread the time of year when annual financial reports are due. Our annual reporting services take the stress out of your hands – you’ll never have to worry about making sense of old receipts again.

Our expert CPAs will prepare thorough, accurate financial reports for local, state, and federal governments that you can stand behind. We can also take care of your association’s annual budget and the financial report distributed to your board members and other residents.

Property Surveying and Enforcement

Regular site surveys provide the opportunity to examine common areas and residences in a community to make sure that both meet a community’s requirements for safety, aesthetics, and general conditions.

Our surveys include noting preventative actions, or maintenance and repairs needed in common areas, such as parks, pools, walkways etc., so that any problems are discovered and taken care of sooner rather than later.

Surveys also help us make sure that all residents are following the community’s covenants, conditions, and restrictions, such as landscaping and parking rules. The Westwood Management team is skilled at enforcing your association’s particular rules and regulations while maintaining a positive relationship with residents.

Community Association Management FAQs

Having been in business since 1988, Westwood Management has helped countless associations improve their residents’ quality of living over the years. Naturally, we’ve also answered countless questions during this time, too. Below are a few of the questions we hear most often regarding HOAs.

If you have a question not answered here, feel free to reach out.

Community Association Management FAQs. What is HOA? A homeowner’s association is an organization that manages the common areas of a planned community, subdivision, or condominium. How much are HOA fees? They differ depending on the community’s location and amenities, but they can range from $150 to $500 a month. Are HOA fees negotiable - HOA fees aren't usually negotiaable, so be sure to take them into account when deciding whether you can afford living in an HOA community.

What is a Homeowner’s Association (HOA)?

A homeowner’s association is an organization that manages the common areas of a planned community, subdivision, or condominium. The association will generally make and enforce rules (usually called covenants, conditions & restrictions, or CC&Rs) for the community’s residents. These rules will maximize the curb appeal of the community and as a result, the value of each home will potentially increase.

HOAs are usually presided over by an elected board of directors made up of the community’s residents. HOAs generally charge residents fees that go towards community maintenance.

Most people who live in community associations feel that their associations protect or improve their home’s property value, and the majority of residents feel that their community managers provide them with support.

How Much are HOA Fees?

HOA fees are paid monthly, quarterly, annually or bi-annually, depending on the community. They differ depending on the community’s location and amenities, but they can range from $150 to $500 a month in the Metro Nashville area.

It’s also important to note that if an HOA approves a major project that won’t be covered by its reserve fund, the association may raise fees or assess residents a one-time fee for the project. For this reason, it’s always a good idea to take a look at an HOA’s finances before purchasing a home in an HOA community, so you can be sure they’re responsible with the money they collect.

Are HOA Fees Negotiable?

HOA fees aren’t usually negotiable, so it’s important to take them into account when deciding whether you can afford a new home in an HOA community. However, if you’re making a purchase in a buyer’s market, you might be able to get your fees temporarily waived as an incentive to buy.

If you’re already living in a community with an HOA and find yourself in a difficult financial spot, your best bet is to meet with the association board to see if they’re willing to work something out. Simply stopping payments can result in late fees or legal action including foreclosure.

Why Westwood Management for Community Association Management?

We know that Westwood Management isn’t the only homeowner association management company in greater Nashville. But there are several reasons why clients choose us for their community association management needs.

We’re Easy to Reach

Here at Westwood Management, we aim to be the good neighbor you can always turn to, so we try our best to always be available when you call. Our dedicated administrative assistant is ready to get you in contact with the right person.

We Have the Financial Expertise

We have one of the largest CPA staffs of any Metro Nashville-based homeowner association management company, so you can be sure your financial management is in competent hands.

We Have Years of Experience

We’ve been in business for over 30 years, serving local communities – our team of experts has well over 100 years of combined experience in real estate and community association management. Many of us are Nashville natives, so we have first-hand knowledge of the area’s growth history and trends.

Evaluating Homeowner Association Management Companies in Metro Nashville? Give Us a Call.

Making the decision to hire a homeowner association management company is a big step, and one not to be taken lightly. Before you hand your community association management to a third party, you’ll want to make sure that you take the time to research your options and find a reputable company in the greater Nashville area that will fully meet the needs of your HOA.

If you’d like to speak with us about how we can help your community run smoothly and efficiently, we’d be more than happy to set up a discovery call. Contact us now to get started.

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